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FACILITY USE POLICIES & PROCEDURES

Initial each line confirming you’ve read and understand each policy. A clock icon has been added to each time based policy for your convenience. Please remember this is a community facility and we rely upon all to help care for it.

 

Reservations are accepted on a first-come, first-served written application basis. Community Center office hours are Thursdays 11 am to 4 pm or you may make arrangements with the manager to meet at a different time. The Quincy Community Center is located at 115 F St. SW, Quincy, WA.

Reservation forms must be filled out completely and received 90 days prior to event with a 50% deposit to hold a date. The balance must be paid 30 days prior to event. No reservation can be made earlier than 18 months in advance.

If dancing will be a part of your event, a dance permit must be obtained from the city and submitted to the Community Center at least 14 days prior to the event. Obtaining a permit ensures the city is aware of this event for security purposes and the permit must be posted at your event in a conspicuous location.

  • Rental of the facility includes only the area requested and includes set up time.
  • Applicants shall be at least 21 years of age and shall be present during the event. The person signing the rental agreement will be considered the responsible party in case of damage, theft, or disturbances during the rental event and cleaning of the facility following the event.
  • In the case of returned checks, a NSF check fee will be charged at the rate of $45. If NSF Check fees are not received, the check will be sent to collections and applicable fees will be charged.
  • Damage deposits are not required for government agencies. Cleaning/repair charges will be directly billed to the agency at the conclusion of the event as needed.
  • The Manager and Board reserves the right to deny use of the facility to any person to avoid potential conflicts with other uses of the facility, previous use of the facility, damages or conduct of applicant or members of applicants party, non-payment of fees or other incidents.
  • For quinceaneras, dances, concerts, and other similar rental functions when alcohol is present, the applicant shall provide a certificate of insurance in the amount of $1,000,000 naming the Quincy Community Center as additional insured for the date of the event. Check with your home insurance company as some offer these complimentary or for a fee. If you do not have a home insurance policy, you can obtain a certificate by contacting one of many online services by searching "certificate of insurance" or "event insurance" online.
  • If using a licensed caterer, a copy of your caterer’s license shall accompany your rental application as well as their proof of insurance.
  • Smoking is prohibited inside or within 25 feet from all entrances.
  • Throwing of rice, birdseed, glitter, or confetti inside or outside of the building is prohibited.
  • No open flame, except as allowed under the International Fire Code is prohibited.
  • Minors on the premises without adult supervision are prohibited.
  • Decorations may not be attached to walls or windows, except with masking tape or similar non-marring material. Nothing may be attached to the ceiling or beams without prior permission.
  • Use of illegal drugs, and or non State permitted gambling is prohibited.
  • The renter is responsible for compliance with facility policies and procedures, city codes and ordinance to include the City Noise Ordinance.
  • The renter is responsible for the supervision and control of group or individuals to prevent injury and insure safety, before, during and after use of the facility.
  • The Center is not responsible to store articles or supplies or for loss or theft of articles.
  • The Center is not responsible for accident, injury, or loss of property.
  • The renter is required to provide cleaning supplies (dish towels, foil, dish soap, etc), decorations, and place settings to be used in conjunction with their use of the facility. Use of abrasive cleaners is strictly not allowed.
  • The renter must remove all trash and place it in the trash receptacles.
  • Any additional materials brought by the renter including food and beverages, decorations and miscellaneous materials must be removed at the conclusion of the event.
  • The renter is responsible for the actual cost of repairs for any and all damages to community center or neighboring facilities or grounds. Up to a 15% administrative charge may be assessed in addition to the cost of repairs.